How to Reserve Campus Rooms and Facilities

How to reserve a college facility for an event:

1. At least 20 working days prior to the event, 
   Email reservation request to skyevents@smccd.edu
2. You will get an email back if room is available or not.
3. If room is available you will be given a contract number and will need to fill out an Application and Permit for Use of Facilities (Facilities form). You may download an application here. (All weekend events & outside vendors require a contract wether a set-up is needed or not)
4. Provide as much information as requested on this form especially if your event requires additional security and facilities services, media equipment or a special layout. If you are requesting Room 6202, 6204, or 6206 attach a floor plan or diagram to the Facilities form.
   
   Obtain a quote from the Facilities Dept. (ext. 4115) for set-up and clean-up charges. By contract, a custodian will be assigned to any event where at least 100 people will attend and/or where food will be served.
   
   Indicate the account number to be charged for any facilities set-up/clean-up, Security Department, Media Services and other incidental costs related to this event. Check with your Club Advisor, Division Dean or Administrator.
   
   If you are inviting presenter(s) or performer(s) to your event, please be aware that the district office may require that your presenter(s)/performer(s) provide a certificate of liability insurance. (See sample certificate)
5. Request the ASSC Club Advisor (when applicable), Division Dean or administrator to review and approve the Facilities form and attachments.
6. Bring the approved Facilities form and attachments to Annie Trinh in the Cashier's Office, Bldg 2, at least 15 working days prior to the event date. Or, scan and email these to Annie at skyevents@smccd.edu.
7. Upon receipt of the completed Facilities form (including diagram, when applicable), the room(s) will be reserved. A confirmation from skyevents@smccd.edu will be emailed, within 3 business days, to the Requestor. The Facilities form and attachments will also be emailed to the Facilities Department, Security and Media Services.
8. REMEMBER: The reservation will NOT be confirmed unless a completed and approved Facilities form is submitted.
9. NOTE: Meeting rooms in Building 6 can only be reserved for events occurring after the first two weeks of the semester. Similarly, classrooms cannot be booked for non-instructional activities until after the Add-Drop date.

CONTACTS TO SCHEDULE EVENTS IN THE FOLLOWING LOCATIONS:
Athletic Facilities - Joe Morello
Cafeteria and Quad - Amory Cariadus
Gallery - Paul Bridenbaugh
Theater - Alan Ceccarelli
All others - Annie Trinh

OTHER CONTACTS:
Facilities Dept. - Richard Inokuchi
Media Services - Kamla Bucceri
Security Dept. - Brian Tupper

FOR ALL OTHER QUESTIONS, please call the Skyline Events line: (650)738-4339.

When planning an event, please check the college event calendar to identify any potential date conflicts. See the Office of Development, Marketing & PR Office's web page for helpful tips about event planning.

ON THE DAY OF YOUR EVENT: A weekly meeting schedule will be posted outside the meeting rooms. Please remember to stay within the time period you reserved the facility to provide ample time for the room(s) to be cleaned and set up for the next event.

If you have questions or need assistance, please call Annie Trinh at ext. 4339. If Annie is not available, Nancy Argarin will be able to assist you. Both Annie and Nancy work in the Cashiers Office at the One Stop Center in Building 2.

We will continuously strive to improve and streamline the facilities reservation process so let us know how we are doing by sharing your comments and suggestions through the suggestion box link.